axis payroll User Guide Supplement March 2023

6. Year End Processing

You should now take a Year End Security Copy of all axis payroll Data using the 'Copy Data to Full Backup' function and selecting the 'Retain backup indefinitely' and 'Archive backup' options.

We would advise you to keep the backup archive for a minimum of 3 years in case of query from HM Revenue & Customs.

This is also important in case there is a problem with your end of year returns.

This function needs to be run for each payroll frequency. 

The system asks for confirmation that you have read and understood this guide before proceeding and that a security back up has been taken.

The process then clears all accumulators to zero for the new tax year.

The previous years’ details are retained in the Payroll Payment Archive File.

The Employment Allowance tick box located in Amend Employer Details is automatically cleared if your Employers National Insurance for tax year 2022/2023 exceeds £100,000.

Re-enter your payroll system.