axis payroll User Guide Supplement March 2016

7. Year End Processing

You should now take a Year End Security Copy of all axis diplomat Payroll Data using the 'Copy Data to Full Backup' function and selecting the ‘Retain backup indefinitely’ and 'Archive backup' options.

We would advise you to keep the backup archive for a minimum of 3 years in case of query from HM Revenue & Customs.

This is also important in case there is a problem with your end of year returns.

The system asks for confirmation that a security back up has been taken and asks you to confirm that you have read and understood this guide before proceeding.

The process then clears all accumulators to zero for the new tax year.

The previous years’ details are retained in the Payroll Payment Archive File.

The increase of 40 will be automatically applied to L suffix tax codes for all active employees, e.g. 1060L will be amended to 1100L.

The corresponding increase of 44 and 36 will be applied to M and N suffix tax codes.

Re-enter your payroll system, identify any qualifying apprentices, for whom zero rate of employer Class 1 National Insurance contribution can be applied and amend their National Insurance category to H using the function Amend Employee NI Category.